🧑🤝🧑My Students Management
This guide provides step-by-step instructions for using the My Students Page which efficiently allows instructors to manage student information, course details, grading, attendance, and certificate.
Last updated
This guide provides step-by-step instructions for using the My Students Page which efficiently allows instructors to manage student information, course details, grading, attendance, and certificate.
Last updated
Upon logging into the My Students Page, you will find a list of all students enrolled in your courses. The page displays key information and actions for each student, including:
Courses Name: Displays the names of the courses in which the student is enrolled.
Pending Actions: Shows the number of ungraded quizzes and assignments.
Attendance: Indicates the number of attended lectures out of the total lectures for the course.
View Button : Clicking this button opens the student's detailed profile.
You will be taken to a list of the student' enrolled courses that you teach when you click the "View" button next to a student's name. This page is divided into two sections:
Message Button: Allows you to send a direct message to the student.
Statistics: Provides an overview of the student’s academic status, including:
Total Courses: The total number of courses the student is enrolled in.
AVG Grade Points: The average grade points across all courses.
Total Quizzes: The total number of quizzes, with a count of ungraded quizzes.
Total Assignments: The total number of assignments, with a count of ungraded assignments.
Total Payments: Displays the total payments made by the student.
On this section, you can find a list of the courses that you teach and student booked. When you click on any course name to reveal more detailed information about the course:
Booked On Date: The date when the student enrolled in the course.
Completed On: The student's completion date of the course. If the student incomplete it, the status will show as "Incomplete".
Avg. Score: The student's average score for the course.
Course Price: The price of the course.
Quizzes: The number of ungraded quizzes out of the total number. Learn more about the Quizzes tab that is explained below.
Assignments: The number of ungraded assignments out of the total number. Learn more about the Assignments tab that is explained below.
Attendance Rate: The percentage of student's attendance duration out of the lectures duration. Learn more about the Attendance Rate tab that is explained below.
Certificate: A student can be graduated in order to obtain a TRAIVIS attendance certificate, and you have the option to upload a customised certificate for them. Learn more about the Certificate tab that is explained below.
The quizzes section displays an overview of all quizzes, showing the number of ungraded quizzes out of the total number. By clicking on a specific quiz, you can view detailed information:
Quiz Name: The name of the quiz.
Attempt Date: The date the quiz was attempted.
Score: The student's score.
Status: Displays whether the quiz is passed, underperformed, or ungraded.
Multiple Choice Questions: These are automatically graded. Correct answers will show a green tick, and incorrect answers will show a red X. You can add comments to these questions by clicking the "Add Comment" button.
Open-ended Questions: These require manual grading. You can provide a score out of 10 points and add comments as necessary.
Assignment Name: The name of the assignment.
Due Date: The assignment's due date to be submitted by the students.
Status: The current status of the assignment:
Submitted: Indicates that the student submitted the assignment on a date and it's pending grading.
Expired: The due date has passed, and the student did not submit the assignment.
Passed: The student has passed the assignment after you marked it.
Underperformed: The student's performance did not meet the passing score that you set whilst creating the course.
Final Feedback: After reviewing the student's submission, you can provide feedback and student can resubmit the assignment after correction for unlimited times.
Final Feedback Checkbox: Check this box when the grading is complete and final. Once you click this checkbox, the student will not be able to resubmit the assignment and assignment will be marked as closed.
Final Grade: In case of check the feedback as final, you must enter the final grade out of 100%. If the grade meets or exceeds the passing rate, the student passes, indicated by a green tick on the assignment. If the grade is below the passing rate, the student is marked as underperformed.
Once final feedback is submitted, the grading is irreversible. A reminder will prompt you to ensure all aspects are graded correctly before finalizing.
Attendance is calculated as a percentage based on the attended minutes of each lecture versus the total lecture duration. Clicking on the attendance rate opens detailed attendance records:
Lecture Date: The date of the lecture.
Status:
Attended: The student attended the lecture.
Absence: The student did not attend the lecture.
Upcoming: The lecture date is in the future.
Missed: The student registered for the course after this lecture date.
No Show: The instructor did not attend the session.
DM (Delivery Mode): Indicates whether the lecture was LIVE, Face to Face, or Recorded.
SAD / IAD (Student Attendance Duration / Instructor Duration): Editable in case of live or face-to-face lectures.
LIVE Lectures: Attendance is automatically recorded by comparing the student's attendance duration against the instructor's attendance duration. If the instructor did not attend, the system does not record student attendance. If attendance is captured, the instructor can amend the SAD if technical issues arise.
Recorded Lectures: Marked as "Attended" as soon as the student clicks on the lecture tab. However, it does not track whether the student watched the entire lecture.
Face-to-face lectures: Instructors can edit attendance manually. If no action is taken within 24 hours of the lecture start time, the system will automatically mark all students as "Attended" and notify the instructor to make any necessary changes.
As per TRAIVIS's Student Attendance policy, we emphasises the importance of regular attendance as a critical factor in achieving educational success. Students are expected to attend at least 85% of the course content to be eligible for graduation from the course. However, the final decision regarding a student’s successful completion of the course rests with the instructor. Instructors have the discretion to pass students who do not meet the 85% attendance requirement, based on their overall assessment of the student's performance and participation.
For more details, please refer to the TRAIVIS Attendance Policy to learn more about the expectations and guidelines for both students and instructors.
The Certificate tab allows instructors to issue certificates based on course completion:
Automated Courses: If the course does not require instructor input (e.g., no assignments, open-ended questions, or attendance for Face-to-Face/live lectures), TRAIVIS automatically issues an attendance certificate.
Instructor-Involved Courses: For courses requiring instructor grading or attendance marking, the instructor must manually click the Graduate button to issue a certificate.
Graduation Process:
Click on "Graduate" button
You will be prompted: Have you checked all the student's attendance, quizzes, and assignments before deciding to graduate?
Yes: TRAIVIS sends the certificate via email and displays it on the student's profile.
No: The process stops.
Customised Certificates: If you need to add a customised certificate:
Click "Upload" button. It is allowed to upload files with JPG or PNG only.
Choose the file and upload it to the system.
Grading a Quiz: If a quiz is ungraded, clicking the "View" button will open the quiz for grading:
The assignments section displays the number of ungraded assignments over the total. clicking the "View" button will open a tab with the following details:
Grading an Assignment: Clicking the "View" button on a submitted assignment opens the assignment for grading:
